2nd PARENT MEETING FOR Into The Woods
Spring 2010 ~ Vancouver
Friday, May 7, 2010
6:00 - 8:30pm
First Church of God
Room 120
3300 NE 78th St. Street, Vancouver WA 98665
Opening Night for Into the Woods will be here soon! This mandatory meeting is for parents of all cast and crew members (except ushers and refreshment helpers). At least one parent (or a representative) must attend this meeting. We will be discussing details regarding Move-In, dress rehearsals and performances. Bring your calendars.
Here is a preview of what’s ahead – we will talk about these in more detail at the meeting.
MONDAY Move-In: Monday, May 17
Ft. Vancouver High School 5700 East 18th Street, Vancouver, WA 98661-6898
4:00-10:00pm Sets, Backstage, Tech, Costumes, Props, select crew as needed. All other committees will work the times indicated by their Committee Chairperson.
5:00-9:00pm Full Company (Cast and Crew) Button Pictures will be taken.
*5:00pm Mandatory Safety Meeting in Ft. Vancouver Theater. At least one parent (or a representative) must attend this meeting or you will not be able to audition the next time you take classes.
Show Boxes: All cast members are to bring their show boxes with supplies at 5:00pm on Move-In day. Label everything! Show box contents will be covered at the parent meeting.
Full Company Dress Rehearsals:
Tuesday, May 18thrd, 5:00-9:00pm
Wednesday, May 19th, 5:00-9:00pm
Thursday, May 20th, 5:00-9:00pm
Strike and Strike Party: After the closing show all Parents on committees must attend Strike to help move-out of the theatre. Once everything is cleaned and cleared out, our strike party featuring dinner, awards and skits, will start. Cast, crew and their families are invited. The Strike Party in the Ft. Vancouver Cafeteria is free to attend. All meals must be pre-ordered.
Opening Night Party: It is a CYT tradition to dress up for opening night. We will be having our Opening Night Party immediately following our opening show on Friday, May 21st Ft. Vancouver HS Cafeteria. Family and friends are invited to attend. We will have each family sign up to bring a specific item. You will have the opportunity to sign up at the meeting. There is a $3 per FAMILY cover charge.
School Day Show: Tuesday, May 25th, 8:30am call. We will be performing two School Day Performances, 9:30 and 12:00 to local area school students during school time. Please be sure to obtain prior authorization from teachers and school staff for your child(s) absence. Pick up is at 2:45PM. Don’t forget a lunch this day.
Cast and Crew Pictures: Taken following the school day shows. Photo CD’s will be available for purchase at the Strike Party.
An Into The Woods DVD: Will be available for purchase for $15. Forms available at Friday's meeting and on the blog.
Parent Passes: All parent passes (and opening night tickets) will be available for pick up on opening night at Will Call.
Tickets: All tickets are “Will Call” and should be picked up 20-30 minutes prior to show time.
Green Room Snacks: The refreshment committee will provide a basket of snacks in the Green Room that your student can purchase for $.50 each during intermission of each show. This is optional.
Secret Pals: Beginning Opening Night, students bring an encouraging note and/or gift (no more than $1.00 in value). They do this for each of the 7 performance days. During intermission, the Green Room parents distribute the gifts and/or cards to the cast and crew. At the Strike Party, they will bring a $5.00 gift and reveal themselves to one another. This is really fun for all involved.
Clean-Up Assignments: The cast and crew members are responsible for cleaning the theatre after move-in, dress rehearsals, and each show. Every child will be assigned specific cleaning times. Greenroom supervisors oversee the students in the daily clean up of the theater. A schedule will be posted on the blog. Please note the days your kids will be cleaning. They will not be able to leave the theater until cleaning is done. Students who do not stay and fulfill their cleaning duties will also miss Curtain Call.
Committee Time: You’ll have time to meet wit your show-run committees.
Your commitment of time, energy and resources is invaluable. Your contribution in the production of Into the Woods allows our families the opportunity to develop character and build lasting relationships. Thank you for your dedication to Christian Youth Theater.
